What is personal information?
Personal information is any information relating to an individual who can be identified directly or indirectly, often by name, account number, location, an online identifier or other factors specific to their identity
Personal information may include “special category data” relating to racial or ethnic origin, political opinions, religious beliefs, membership of a trade union, physical or mental health and criminal records and allegations.
As a rule, we do not collect “special category data” about visitors to our website or our customers or suppliers. The exception is where we identify suspected criminal activity such as fraudulent claims or the use of stolen payment card details. In this case we will record details of the suspected criminal activity and may take appropriate action, including refusing to accept orders, make payments or give refunds. We may also report the incident to the relevant bank or payment card issuer or to the police or other appropriate authorities.
See below for details of how we may use your personal information.
Website Visitors: The personal infor
You can visit and browse our website without providing your name or contact details.
Like many websites, our server logs capture details of your operating system, browser software, IP (Internet Protocol) address and Uniform Resource Locator (URL), including the date and time of your visit.
You may choose to provide your contact details (name, address, business, job title, email address, telephone number) if you do any of these things:
When you enter a competition or promotional feature we may also ask for details such as your name, address, email address and telephone number so we can administer the competition and notify winners.
Separate terms and conditions may apply when you open an account or if you decide to participate in a competition so please make sure that you read them at the relevant time.
CUSTOMERS: Personal information we collect & how we use it
If you purchase products or services from us, we may use your personal information in the following ways.
Enquiries and Information:
to answer your questions or provide you with information you have requested;
to keep track of sales and enquiries
to keep you informed about our products and services
to notify you about important changes or developments to our site or services;
to provide a more personalised online experience by showing you the most relevant products and offers
Orders and Account Management:
to process your order
We will, (on completion of a credit proposal) have aour funding partners and / or dealer groups, credit check you. This process will involve sending all your personal infiormation to our suppliers (finance companies and /or UK based dealer groups.
to help with any questions if you have started an order / credit proposal but not completed it
to manage deliveries, returns and refunds
to manage your account, including carrying out identity checks (if applicable)
to manage your credit account (if applicable) including carrying out credit checks
to monitor how our customers transact with us online, for example by checking who has bought via our website or other facilities. (for more information see Understanding Our Customers below)
to contact you for your views on our products and services
to publish trends and/or to improve usefulness and content of our website
to track activity on our site and to provide a more personalised online experience
to link with social media sites and services, for example, for advertising purposes
for market research purposes, by tracking activity on our site or in store (on an anonymous basis) to identify trends and/or to improve usefulness and content
for product liability purposes
to deal with enquiries and complaints
for general record keeping purposes
SUPPLIERS: Personal information we collect & how we use it
If you supply products or services to us, we may use your personal information in the following ways:
for order processing and management;
to manage deliveries, returns and refunds;
for product liability purposes;
to manage your account, including conducting credit and other background checks where applicable;
for market research purposes;
to notify you about important changes or developments to our websites or services;
for supply chain management;
to deal with enquiries and complaints;
for claims management and insurance purposes; and
for record keeping purposes.
If you are a supplier and you have any questions about how we use your personal information, please contact us.
Understanding Our Customers
So that we can provide a better service, we want to understand the shopping patterns of our customers, how customers select the products and services they ultimately buy, which apps and technology customers prefer to use, and how successful our advertising and promotional campaigns have been. We may use a number of different techniques to do this:
Keeping You Informed
If you sign up to receive updates or have bought or enquired about our products or services, we may use the information we collect to let you know about our other products and services which may be of interest to you and to keep you updated with information about promotional offers and what is coming soon.
If you leave items in your shopping basket on our website without completing a purchase, we may send you an email to follow up and ask if you need any help with your order.
If you agree, we may pass your information to suppliers and manufacturers who are interested in getting in touch with you about their products and services.
You can opt out of receiving marketing communications from us at any time by contacting our customer services team through one of the options on our “contact us” page or call us on 0333 123 0073
Some telephone calls may be recorded or monitored, for example calls to our customer services teams. Call recording and monitoring may be carried out for the following purposes:
training and quality control;
as evidence of conversations; and/or
for the prevention or detection of crime (e.g. fraudulent credit applications).
We will retain your personal information for as long as needed for the legitimate business purposes described above
If you are a visitor to the website, we will retain your information for a limited period in order to respond to your query, provide you with the information you require or to send you updates on our products and services for as long as you indicate that you are happy for us to do so.
If you make a one-off purchase, we normally keep records of the transaction for 7 years. If you are an account customer or a supplier, we normally keep records for 7 years after the closure of your account or the last purchase or sale you made. In all cases, this is for accounting, tax and product liability purposes.
Your information may be retained for longer than this if there are valid legal grounds for us to do so, for example if required by law or court order, or as needed to defend or pursue legal claims.
Working with Service Providers
Like most organisations, we engage service providers to run our website and IT systems, to help us administer accounts, to conduct credit checks and fraud screening, and to handle marketing campaigns. We also work with a large number of suppliers who provide products and delivery services to us.
We will only provide these companies with the information they need to deliver the service we have engaged them for and they are prohibited from using that information for any other purpose. Whenever we share personal information about our customers or visitors to our website with our service providers, we will only deal with firms and companies in the automotive or finance industry and thus whom are also required to be registered data protection licence holders. We cannot however check every suppliers licence
Your information may be shared within our business for account management (including credit accounts), analysis and reporting.
Your personal data may be disclosed to the following third parties for the purposes described above:
tax, customs and excise authorities
regulators, courts and the police
fraud screening agencies
central and local government
other professional advisors
We may also disclose your personal information if we believe that the disclosure is necessary to enforce or apply our terms and conditions or otherwise protect and defend our rights, property or the safety of our customers and other users of the website.
We may disclose and/or transfer your personal information in connection with a reorganisation of all or part of our business, if the majority of our shares are bought by another company or if we transfer all or some of our assets to another company.
We are committed to safeguarding the personal information you provide to us. We use appropriate measures to protect the information that you submit through our website and the information we collect and store about our customers. Internally, we restrict access to personal information. Only employees who need the information in order to do their jobs have access to it.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of information you submit via our website and any transmission is at your own risk. Once we have received your information, we will take appropriate technical and organisational measures to safeguard your personal data against loss, theft and unauthorised use, access or modification.
If you have created an account or registered to use any online services, your account details may be password protected. It is your responsibility to keep your password confidential and to sign out once you have finished browsing.
Changes to this policy
Links to other websites
Links may be provided on our website to other websites that are not operated by us. If you use these links, you will leave our website. You should note that we are not responsible for the contents of any third party website. External sites will have their own privacy policies which you should read carefully.
If you have an online account you can access, update and correct your personal information – including your marketing choices – using the account management facilities.
You can opt out of receiving marketing at any time by using the unsubscribe option in the message or by contacting our customer service team on 0333 123 0073. You can also opt out of postal and telephone marketing by contacting us using the contact us link on the website.
You will still receive generic marketing unless you opt out of receiving marketing entirely.
Access and Correction
If you would like to correct or update any of your other personal information, or if you would like a copy of the personal information we hold, please contact us on 0333 123 0073 or e mail us (details on the contact us page). We may need to ask for proof of your identity before we can respond to your request.
You may also have the following rights in relation to your personal information:
in certain circumstances, the right to restrict or object to the processing of your personal information (including profiling), or request that your personal information is deleted
where you have provided personal information voluntarily, or otherwise consented to its use, the right to withdraw your consent
in certain circumstances, the right to receive a copy of the personal information which you have provided to us, in a structured, commonly used and machine-readable format or to request that we transfer that information to another party (known as “data portability”)
the right to complain to a Data Protection Authority (see further below)
CLN Data Protection Officer
Car Leasing Network
Boathouse Meadow Business Park
Cherry Orchard Lane ,
Or emailing them at:
firstname.lastname@example.org emails for the attention of the Data Protection Officer)
If you are not satisfied with our use of your personal information or our response to any request made by you in relation to your personal information, you have a right to make a complaint to the Information Commissioner:
Information Commissioner’s Office
Tel: 0303 123 1113 (local rate)
Legal Basis for Processing
Some of the information we collect is provided by you voluntarily (and therefore with your permission), for example when you sign up to join a mailing list or submit a query.
If you purchase items from us, or if you supply products or services to us, most of the information we collect is necessary so that we can fulfil the contract between us.
The remainder of the information is collected for our legitimate business purposes, which include:
To keep in touch with current, past and prospective customers
To provide online account management and related services
To gain an understanding of how our customers interact with us so we can provide the most relevant products and services
To monitor the use of our website and improve its facilities
To identify suspected criminal activity and take appropriate action
To manage our supply chain and the relationship with our suppliers
To protect and defend our rights
When we collect personal information from you we will indicate whether it is mandatory or voluntary – this is done on the website by using asterisks to mark mandatory fields.